We have more than a decade of experience creating and maintaining vehicle logistics software for auto/vehicle transport companies.
Systems include:
Basic Data Screens
Location (Source/Destination): Ports, Dealers, or Individuals
Vehicle Type Tables: Manufacturer/Make/Model, Car or SUV (or however rates are broken down by size/weight).
Rate Tables: These are often a base amount plus cost per mile based on vehicle type.
Drivers
Trucks
Move Data
Move Manual Entry: VIN, Source/Destination, Required Pickup/Delivery Dates
Automated Move Adds or Mods via OEM EDI interfaces
OEMs like VW and Hyundai/Kia have EDI interfaces which will push new or modified move data to the system via services we can create. These processes operate in the background as Windows Services.
Automated VIN Decoding
Building Loads
Filter on vehicles that are released for transport.
Order/group by source/destination region for optimal loads.
Show available drivers and trucks.
Print Bills Of Lading (BOLs).
Move Notifications
Pickup and Delivery notifications by vehicle or load.
For systems connected to OEM EDIs, push notificatiions to those EDIs.
Invoicing
List delivered vehicles with move data.
Easily select all or some vehicles to invoice.
For systems connected to OEM EDIs, push invoice notificatiions to those EDIs.
Payments, Invoice Reconciliation and Invoice Auditing
Unpaid invoice list – apply payments in this list.
Automated payment verification for OEM EDIs.
Ability to enter payment amounts or use expected rate.
Invoice Reconciliation list/report: payment amounts that differ from expected rate. Drill down to vehicles to modify rates.
Handle Invoice Audits from OEM EDIs
OEM EDIs send out Invoice Audits when incomplete or invalid data has been sent, or if invoice amounts differ from their standard rates. In many of these cases pickup/delivery notifications and/or invoices may need to be re-sent, with corrected data. Depending on the case (determined by an audit code in some systems), re-issuing these back to the OEM can either be automated, or they can be resubmitted from a list of invoice audits filtered by the case type.